Using a Compliance Calendar for Your Business Can Cut Down on Stress

compliance calendar

Did you know that a third of all workers feel they are living in what they would call extreme stress? And almost half feel their stress has increased over the past five years. What if I told you a compliance calendar could help you prevent all of that?

Workplace stress is the modern-day epidemic of today’s workforce. An estimated 1 million people will call in sick every day, not from actual illness or flu bug; but, from stress.

The term “mental health day” has become a bit of a punchline when people call into work sick for anything other than an actual cold or flu. But it’s actually a very necessary step to take for your own self-care.

But like anything, prevention is the best medicine. And technology can actually help you prevent the workplace stress that manifests itself into physical symptoms, and follows you when you go home at night.

A simple tool can reduce your workplace stress, which will trickle into every other part of your life. Keep reading to find out how.

Deadlines are Met

Deadlines can kick the heck out of you for two reasons. There is the stress that comes with having multiple and competing deadlines., and there is the stress from the fear of missing them.

When you have several deadlines looming over you, it can definitely light a fire under you and keep you motivated. But they can also be completely exhausting.

You feel like your deadlines are managing you instead of the other way around. A compliance calendar can put that power back in your hands. Know the deadlines, see the deadlines, crush the deadlines.

It can eliminate the stress that comes from the fear of missing deadlines. Imagine that.

Imagine always feeling like everything is under control because you can see all of the predictable deadlines coming up, which means you can give yourself ample time to meet them.

Feeling in Control

This sort of dovetails from the last point. Feeling like you’re not in control of your job can be incredibly stressful.

You feel like you’re getting pushed around and just putting out whatever fire happens to be in front of you today. Tomorrow will be another fire, and who knows where that will come from.

That’s no way to live or work! You’re burning up way too much adrenaline, which is going to take a tremendous physical toll on you and make it really impossible for you to unwind when you get home.

This leads to people going on vacation for a week and not being able to relax. They condition their body to deal with stress and adrenaline all day, every day, so the body literally forgets how to relax.

But, when you feel in control of your work deadlines, you can go on vacation and have confidence that the office won’t explode while you’re gone.

You know what needs to be done and who to delegate it to while you’re gone so you can lay on the beach or go skiing without worrying about work.

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No Mistakes

Mistakes are stressful. There are no two ways about it. But it’s very seldom the actual mistake itself is causing the stress. It’s the fallout from the mistake.

Anyone who has ever made a substantial mistake at work (or who has even suspected that they might have) has had an injection of stress directly into their brain.

You sit there and you dread getting called into the office and reprimanded. Maybe even fired. You imagine getting chewed out by your superiors or even a client. You worry that they probably see you as a lot less competent.

And why, oh why, did I make this mistake towards the end of the year and right before my annual assessment? There goes my bonus!

Does any of that sound familiar? If it doesn’t, you’re incredibly lucky. If it does, you need to know that a compliance calendar helps you live in a mistake-free workplace, where you can rest assured that everything is in control.

It’s a good feeling. You should try it.

Keeping Motivation

Feeling motivated is the most important part of how engaged you are in your job. Using a compliance calendar maps everything out for you, and gives you a to-do list that can be broken down on a daily, weekly, monthly and yearly schedule.

Knowing what’s in front of you and having finite goals is an important part of staying motivated in the workplace.

When people feel stressed at work, it’s often attributed to a total drop off in motivation. It’s a struggle for them to get out of bed and get ready for work in the morning, and the rest of the day doesn’t feel much better.

Staying on task with a clear and manageable to-do list can be an important step in employees seeing their purpose and staying motivated.

Keep Costs Under Control

This one is a bit of a no-brainer. No company should be paying for fines, penalties or fees associated with missing compliance deadlines anymore.

A compliance calendar keeps you on top of these things at all times so missed deadlines and penalties that come from them are no longer a stressor.

Having to pay out money in fines or penalties is not good. There is a bit of a feeling of defeat and failure that goes with it, which can be very stressful.

Prepare for the Unexpected

Being in control of the things that you can actually manage gives you more time to deal with the things that you can’t.

You can’t always forecast for the unexpected, but you can definitely put yourself in a better position for when it happens. If all of your deadlines and milestones are planned and accounted for on a compliance calendar, you’re in the proactive mode, not reactive mode.

This means you’re going to get things done with a greater efficiency and have more time for those 911 emergencies that pop up in every office setting.

Streamline Communication

Broken communication is often a big symptom of an overly stressed workplace with bad employee morale.

This lack of communication can force you to have to try to imagine what other people need and expect. Because the lines of communication are so broken, you’re never quite sure.

A compliance calendar can help you streamline communications in the office so everybody is always fully aware of deadlines, milestones and expectations.

It also helps you plan better, individually and as a group, so people don’t feel like deadlines come from out of nowhere. This eliminates last minute communication that asks people to drop everything to work on something else immediately.

Some workplaces think they thrive in this “drop everything” high-stress-high-output sort of workplace. But they’re not actually thriving at all.

They are burning their employees out because they’re always stressed and working off of the adrenaline we mentioned earlier.

Eventually, these employees get fed up and quit, or maybe a good employee gets fired over a missed deadline that wasn’t their fault. It was the fault of a broken communication system and a systematic problem with the company.

Make Time for…Yourself

This is arguably the most important, yet one of the most underrated parts of using any sort of calendar tool in your office setting.

You literally have to schedule time for yourself in this day and age. And by that, we mean quite literally put it on a schedule with everything else.

This could mean so many things. It can be a quick lunch with a friend who works nearby. It can be going to the gym. You can even schedule a bit of meditation or mindfulness in the middle of your workday.

Making time for yourself can have an immeasurable impact on your stress levels. You need to put it on the calendar. It needs to be there, or it won’t happen. Because when things get tense, it will be the first thing you cancel.

Everything else in your life gets put on the calendar. If your cable is down, you put the repair appointment on your calendar so you don’t forget. So why does the cable guy get a time set aside for him when you can’t find time for yourself?

It’s an oddly simple thing that can cut your stress levels in half, every single day. A bit of self-care in the middle of the day, or after your workday can literally be what sustains you all week long.

It can also give you more energy than you knew you had in you.

How Do I Integrate a Compliance Calendar into My Workplace?

Let us show you the full potential of a compliance calendar, and how it can help you take control of your day-to-day operations, and take a lot of stress off of your plate.

You can get started by requesting a demo here.

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