Your Guide to Accounting Services for Small Business

small business accounting services

The importance of sound accounting practices for small businesses cannot be stressed enough. Not only does the adherence to the basic accounting principles ensure that company finances are all in order, but it also fosters the trust and goodwill of investors. Monitoring expenses and exploring new ways to grow, therefore, requires smart record-keeping and financial analysis.

A good accounting strategy goes beyond filing your business’ taxes on time. It involves having a clear picture of your company’s financial goals, too. Whether you’re working solo or with a team on your startup, expanding your operations depends heavily on precisely-stated financial objectives. Depleted cash flow is a common failing point of small businesses, but this is entirely preventable with efficient bookkeeping policies and a solid financial strategy.

That said, software services are becoming the preferred accounting solution for small businesses, with modern versions being vastly superior to manual calculations. As crunching numbers, encoding data, and tracking metrics are all automated, businesses are guaranteed total accuracy in every respect.

How To Find Small Business Accounting Services

Advanced versions of accounting software offer higher levels of functionality like integration with other business management programs, displaying trends in data, invoice remittance, and even tax compliance management. Additionally, the vast data storage lets you access extensive payment histories with just a few clicks.

Apart from providing a comprehensive and virtually foolproof accounting solution, software-based bookkeeping automates a large chunk of time-consuming tasks. These tasks often cause owners to neglect potentially crucial priorities, resulting in many missed opportunities for growth.

Your ultimate guide to SMB accounting

Let’s get those books in order.

Here’s a comprehensive guide of what to look for in a small business accounting service:

Step 1: Opt for an accounting service that meets the specific needs of your business

A company must first determine their specific needs in relation to the accounting that will take place. Do this before searching for an accounting service.

Is the accounting service to be in charge of payables and sales invoices? What about taxes and payroll? Maybe creating budgets and financial statements is a top priority.

Remember that revenue isn’t always the single determining factor in the need for small business accounting services. A business with relatively few transactions per month may be able to manage finances on their own. A larger, busier business, on the other hand, may benefit from an accounting service to manage these details.

A company should never choose the first accounting service that they find. The company should perform interviews among a selection of services.

Conduct Interviews

Perform interviews and ask for consultations. This helps to determine if an accounting service is the right fit for a company. This is an important step in deciding on a firm that will perform best for a small business.

Accounting services should provide reliability and accuracy. Communication skills and qualifications are also important to review.

Look to Referrals and Reviews

Search for reviews from other companies that have reported on their experience with an accounting firm. Networking is a great way to gain access to referrals. Ask for accounting firms that specialize in particular areas of business. A small business owner should ask how an accounting service is better equipped to handle specific financial structures.

Look for trusted and reputable accounting services that provide testimonials. These can be from current or previous customers. Small business owners should review these statements carefully. It’s best to make a decision based on good feedback.

Observe Communication Styles

An accounting service provider is only as good as its communication. A small business will only benefit from small business accounting services that provide detailed, comprehensive explanations for everything that happens in the company’s financial books.

The accounting service staff should understand the profession of the company for which they will be performing accounting tasks. This will alleviate confusion in the financial processes. The accounting staff should be friendly and eager to perform.

Look for Specific Qualifications

Find out about the individual qualifications of the accounting firm and its employees.

A reputable accounting service should have varying levels of experience on their staff. The software they use should easily integrate with small businesses.

Be sure to remember specific needs for the business when setting qualification standards. This will help to narrow in on the small business accounting services that will work best.

Step 2: Look for an accounting service that offers the following capabilities

Expense Tracking

Managing cash flow and invoices is a necessary function for every business to run smoothly. A business is only as successful as their cash flow increases. It can be difficult to see this happening.

An accounting service monitors each and every expense so it’s not so hard to see.

Accounting services make paying bills and monitoring other outgoing expenses a breeze. Businesses can set personal preferences and reminders to ensure accuracy. Watch and track spending in a timely fashion.

Tracking expenses regularly can help a business stay on track with budgets. Revenue may also increase when professional accountants are reviewing crucial data on a daily basis.

Tracking expenses also makes it easier to spot and identify spending issues and priorities. Accounting services can help a company make adjustments and changes based on spending habits. This should help to improve spending and ensure financial health.

Companies should be able to focus on their business platform. They don’t want to be writing down expenses and monitoring endless spreadsheets and notebooks full of numbers.

Small business accounting services can solve these issues. Many provide interactive software that allows a company to track expenses with the click of a button.


Proper bookkeeping makes life a whole lot easier in all of the other departments of a small business.

Fulfilling tax obligations and reporting to investors is a key priority for financial health. Accounting services should provide easy business planning and proper record keeping as required by law. They should also offer better financial analysis and management.

An accounting firm alleviates the need to remember each and every taxable expense, or rushing to gather funds for tax payables. Bookkeeping is always up to date and balanced.

Gone are the days of hustling to report accurate information to investors. This is no concern with a good accounting. A business owner can simply review these details in advance of a meeting, knowing the information is accurate and concise.

Business planning becomes much easier when records are properly organized and on track.

Invoice Management

Dealing with invoices should be the last thing on a small business owner’s mind. Especially when it comes time to balance the books. It is, however, one of the most important functions of a healthy business.

The faster invoices reach their intended recipients, the sooner a business should get paid. Invoices should be organized and accessible with pertinent details relating to job orders and other information to effectively manage a business’ cash flow. An accounting firm will handle these details.

Sometimes clients forget to pay their bills on time. Maybe it’s because they don’t have a sufficient accounting service tending to their needs. Or they do have one and it’s simply not sufficient.

A company with accounting services should never have to worry about invoicing reminders and timely payments. Sometimes follow up is necessary. A good accounting service will ensure that all transactions are properly handled.

Financial Analysis

Good small business accounting services monitor and review financial health daily. They should provide key financial health statistics like gross profit, margin, net profit and accounts receivables. This way the business will have relevant information to use to make good decisions.

Budgeting and forecasting are complex and stressful. It’s also incredibly important for the financial success of any business.

Small business accounting services can create unlimited forecasting scenarios. They can also provide budgeting feedback based on analysis and spending. A company can be better prepared for the future, and future spending, with accurate results every time.

An accounting service can keep a company on track with spending. They can create detailed reports and insights on a recurring basis. This solves issues of cash flow and improves budget performance.

Simplifying Finances with Small Business Accounting Services

Accounting is difficult and tedious even for the seasoned professional, and there is always something to think about when a company is managing their own finances. This distraction puts a damper on production and other necessary functions of the business.

Companies can take the time to focus on production, sales, creativity and business structure when using small business accounting services instead of constantly worrying about the books.

Look no further for small business accounting support. Contact us! We’re here to help.

Your ultimate guide to SMB accounting

Let’s get those books in order.

Reader Interactions


  1. Steele Honda says

    I like that you pointed out that an accounting firm alleviates the need to remember each and every taxable expense, or rushing to gather funds for tax payables. I also think that hiring a certified public accountant would help give you better peace of mind overall because they probably know better than you what to do in that area. I also think they’d help make everything less stressful because it would be one less thing you had to worry about when managing your business.

  2. Sandra Patterson says

    Thank you for the comment about a small business that has the owners running the finances will generally have a few errors in the numbers. My sister is working on building her own business right ow, and until now has done all the financing herself. I think she should hire an accountant or service for that, so that she can be as efficient as possible with her money.

  3. Sandra Patterson says

    Thank you for the comment about how a good small business accounting services will keep track of financial health on a daily basis. My sister is the head of a start-up, and she has found that she needs an accounting service as soon as possible. I will send this article to her so that she can know what to look for when she is looking for a good company to go to.

Put your accounting on autopilot

Schedule a free consultation today.

Scalefactor dashboard desktop graphic