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How to Calculate Total Revenue

Within accounting, there are countless ways to slice and dice revenue and profit numbers. Each metric has its own value to business owners, profit often being chief among them. However, total revenue, or the total amount brought in before any expenses are considered, also serves an important purpose. 

If you are looking for past total revenue numbers, you will find them atop the income statement. The income statement begins with an overview of all revenue streams over a certain period before subtracting cost of goods sold and operating expenses. It should be known that total revenue also goes by “gross revenue.” Those two terms are used interchangeably.

However, if you are looking to determine what your total revenue would be in the future, the income statement will be less helpful. Maybe you’re deciding whether to offer a discount on your products or services or whether to raise your prices. In either case, the total revenue formula will help you to make those decisions. 

Applying for an COVID-19 Disaster Loan?

Gross Revenue is one metric that’s needed to apply. Learn more about these loans in our upcoming webinar.

Where to Find Total Revenue: Look to the Income Statement

Total revenue is found on the income statement, which is a finalized history of how your company performed over a certain period of time. This can be a month, quarter, or even a year—though we recommend looking at your financial statements monthly.

Compared to other reports, the income statement is pretty straightforward to read. Here’s a quick rundown of the major sections:

  • Total Revenue: The first section of the income statements shows all the money your company brought in during the accounting period. This can be from your primary source of income, as well as any other sources of income. Don’t forget that what you “recognize” as revenue will depend on your accounting method.
  • Cost of Goods Sold: Also known as COGS, this section breaks down how much it cost to produce the things you sold during this accounting period. Anything that’s vital to the production of your product (Think staff, software, materials, etc.) belongs here. When you subtract COGS from Revenue, you get Gross Profit.
  • Operating Expenses: Unlike COGS, this section includes everything you spent to operate your business over the accounting period. These costs are not essential to the production of what you sold. It includes things like marketing costs, office snacks, rent, etc. When you subtract Operating Expenses from Gross Profit, you get Net Income (or what most people would just call “profit”).
Example of an income statement

Total Revenue Formula 

Looking to forecast total revenue in the future? To do so, you might look at your income statement to get a baseline understanding of how much you have historically sold, but you’ll be relying more heavily on a formula instead. Here’s how you’ll calculate total revenue for forecasting purposes.

Total Revenue = Quantity Sold x Price

Take, for example, a leather craftsman who sells boots for $100 per pair. If he regularly sells 50 pairs per month, his total revenue is $5,000 ($100 x 50 = $5,000). 

This formula becomes especially useful if the craftsman is considering lowering his prices to $80 per pair in order to boost sales. If he sells the same amount each month, his total revenue would drop to $4,000 ($80 x 50 = $4,000). 

Using this same formula, the craftsman can also determine how many more boots he would need to sell to make the total revenue amount before the discount by dividing his previous total revenue by his discounted price. 

$5,000 (Total Revenue) = X (Quantity Sold) x $80 (Price) 

Quantity Sold = $5,000 / $80 

Quantity Sold = 62.5 boots

Therefore, our craftsman knows that he needs to sell at least 63 pairs of boots in order to match his total revenue before discounting. If he thinks that the discount will bring in far more orders than that, it might be a wise move for him. This decision relies on the business owner having a strong understanding of the market price for boots like the ones he makes, as well as the size of his target market. 

Why Total Revenue is Important to Business Owners

What the previous example leaves out are the details of how the craftsman will fulfill the increased demand for his boots—if he decides to offer the discount. Will the cost of producing each boot go down with the increased volume? Will he need to hire another bootmaker to help fulfill demand? Will it slow down production time? 

There are many downstream factors to consider when pricing products or services. However, the total revenue formula gives business owners a place to start when considering their pricing. 

Consider an independent consultant as another example. She charges an hourly rate of $200/hour for her consulting services. If she wants to limit the number of hours she works to 40 per week and assumes that she will need at least 10 hours per week for non-billable work, she knows that her maximum total revenue each week will be $6,000 (30 hours x $200/hour). 

If the consultant looks at that number and thinks it is too low (either for her goals, her lifestyle, etc.), she knows off the bat that she needs to consider raising her prices or looking for additional revenue streams that are not dependent on billable time. 

If, on the other hand, the total revenue number appears acceptable, she can begin to consider possible expenses, like the software she’ll need or her tax obligations. In this case, total revenue gives her a jumping-off point to further explore her pricing options.